22nd Annual New Jersey Emergency Preparedness Association Conference
 

Sponsor Opportunities

The NJEPA annual conference would not be a success without our exhibitors and sponsors. Knowing this we strive to provide the best opportunities for those agencies, organizations and companies that support our program. We attempt to maximize the time of our exhibitors and sponsors with the emergency managers, first responders, elected officials, medical personnel and others who attend the yearly show. We also keep the fees as reasonable and competitive as possible to maximize the benefit for all while producing a quality program year after year.

For our 2020 Conference we have added outdoor exhibit space at our new venue! This is literally a chance to display products or equipment where the 'sky is the limit'. Become one of our first large displays as we keep building and moving the NJEPA into the future. Talk to our Team about this exciting opportunity.

Thank you in advance for your interest in supporting our conference! If you have any questions after reviewing this material please reach out to our Exhibit Hall Team and one of our team will get back to you as soon as they can. We are looking forward to seeing you at Harrah's Waterfront Conference Center in May 2020!

2020 New Jersey Emergency Preparedness Conference

Exhibitor / Sponsorship Opportunities

 

Benefits:

Charter Sponsor

($10,000)

Major

Sponsor

($7,500)

Special Sponsor

($5,000)

 

Sponsor

($1,500)

 

Booth

($1,050)

Outdoor exhibit space only

($1,125)

Exhibit Booth

3 Booths Premium Location

2 Booths Premium Location

2 Booths Premium Location

1 Booth

Premium Location

8’ x 10’

20’ x 20’

Additional Fee for Outside Exhibit Area w/ Sponsor or Booth Purchase

 

 

 

$900

$850

 

Registrations Included

 25

17

12

4

2

2

Additional Exhibit Hall Staff Fee Per Person

$25

$25

$25

$25

$25

$25

Conference Luncheon and Awards Reception for each person attending

Your Promotional Items Included in the Attendee Bag

Yes

Yes

Yes

N/A

N/A

N/A

Display Ad in Program (full color)

Full page

3/4 page

Half page

Quarter page

N/A

N/A

Prominent Banner Placement in Exhibit Hall

Yes

Yes

Yes

N/A

N/A

N/A

Program Listing

100 word description

75 word description

75 word description

50 word description

25 word description

25 word description

Signage

Yes

Yes

Yes

Yes

N/A

N/A

 

Amenities Included With Your Paid Registration

 

Web Link for One Full Year

Logo Placement in Program

Pre/Post Conference Mailing List

Vendor Reception

Hyper-Link on Conference Registration Web Pages

Continental Breakfast

Participation in Training and Breakout Sessions

Break Refreshments for Your Personnel

 

Early Bird Discount Exhibitor Booth Fee

Register and Pay Prior to February 15, 2020 – Booth Fee $925

After that date full rates apply

 

Don’t want to exhibit?

There are other ways to promote your company!

 

Other Promotional Opportunities:

 

Item

Cost

¼ page ad

$250

½ page ad

$500

Full page ad

$750

¼ page ad + promotional material in bags

$800

½ page ad + promotional material in bags

$1,000

Exhibit Hall NIGHT Reception Sponsor

$7,500

Exhibit Hall NIGHT Reception Partner Sponsor

$4,000

Exhibit Hall Morning Continental Breakfast

$3,500

Coffee/Beverage Break Sponsor

$1,500

Luncheon Sponsor

$10,000

Luncheon Partner Sponsor

$5,000

Conference Bags Sponsor (Exclusive Sponsor)

$3,500

Scholarship Sponsor

$1,000

Lanyards

$1,500

Contact us for other Promotional Opportunities

Email:

Sponsors@njepa.org

 

Overview of Conference Schedule:

Date:

What:

May 4 - 8, 2020

Training Sessions

May 6 - 8, 2020

Breakout Sessions

May 6, 2020

Sponsor Evening Reception/Exhibits Open at 4:00 p.m.

May 7, 2020

Exhibit Hall Open All Day / Conference Lunch

May 7, 2020

Conference Awards Reception – 5:00 p.m. to 8:00 p.m.

 

Exhibitor Schedule:

Date

Time

What

May 6, 2020

8:00 AM to 4:30 PM

Exhibitor Set-Up

 

4:30 PM to 7:30 PM

Exhibit Hall grand opening and reception

May 7, 2020

7:00 AM

Exhibit Hall opens and continental breakfast in the hall

 

2:00 PM

Exhibit Hall closes; Vendors: no breakdown before 2:00 p.m.

 

Important Information: 

  • Booth spaces are limited and locations will be assigned on a first come, first served basis, after payment is received.
  • Standard booth is 8’ x 10’ pipe and drape, and includes a 6’ draped table, two chairs, wastebasket, and carpet.  Other ancillary services and supplies are subject to an additional charge.
  • Outside space – 20’ x 20’ – Tables or chairs are provided on first-come-first-serve basis.
  • If you are placing a display ad, your camera-ready artwork must be received no later than March 24, 2020.  Format should be .jpg, .tif, or .eps.
  • Your company description and logo must be received no later than March 24, 2020 for inclusion in the program.  Information received after that date will not be included in the program.
  • Payment is required, to reserve space.  All payments must be received by April 1, 2020.
  • Payment may be made using a check, Visa, MasterCard, or American Express.
  • If paying by check, please make your check payable to the New Jersey Emergency Preparedness Association, by April 1, 2020, and mail to the following: 

    New Jersey Emergency Preparedness Association
    PO Box 962
    Mays Landing, NJ 08330-0962
     
  • Booth assignments will NOT be made until all payments are received.
  • By registering for the NJEPA Conference and in exchange for the NJEPA providing you with convention services, you agree to NJEPA the fees, as listed in the above schedule, by April 1, 2020.