Welcome Sponsors and Exhibitors!

 

Sponsors- If you are ready to choose your sponsorship level please click on the appropriate block below. Otherwise, full opportunity descriptions can be found further down the page. Click below to Register your organization... Thank you!

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The NJEPA annual conference would not be a success without our exhibitors and sponsors. Knowing this we strive to provide the best opportunities for those agencies, organizations and companies that support our program. We attempt to maximize the time of our exhibitors and sponsors with the emergency managers, first responders, elected officials, medical personnel and others who attend the yearly show. We also keep the fees as reasonable and competitive as possible to maximize the benefit for all while producing a quality program year after year.

For our 2020 Conference we have added outdoor exhibit space at our new venue! This is literally a chance to display products or equipment where the 'sky is the limit'. Become one of our first large displays as we keep building and moving the NJEPA into the future. Talk to our Team about this exciting opportunity.

Thank you in advance for your interest in supporting our conference! If you have any questions after reviewing this material please reach out to our Exhibit Hall Team and one of our team will get back to you as soon as they can. We are looking forward to seeing you at Harrah's Waterfront Conference Center in May 2020!

 

 

2020 New Jersey Emergency Preparedness Conference

Exhibitor / Sponsorship Opportunities

Click to view the Inside and Outside Exhibit Area Layouts

 

Benefits:	Charter Sponsor ($10,000)	Major Sponsor ($7,500)	Special Sponsor ($5,000)	Sponsor ($1,500)	Booth ($1,050)	Outdoor exhibit space only ($1,125)
Exhibit Booth	3 Booths Premium Location	2 Booths Premium Location	2 Booths Premium Location	1 Booth Premium Location	8’ x 10’	20’ x 20’
Additional Fee for Outside Exhibit Area w/ Sponsor or Booth Purchase				$900	$850
Registrations Included	25	17	12	4	2	2
Additional Exhibit Hall Staff Fee Per Person	$25	$25	$25	$25	$25	$25
Conference Luncheon and Awards Reception for each person attending Your Promotional Items Included in the Attendee Bag	Yes	Yes	Yes	N/A	N/A	N/A
Display Ad in Program (full color)	Full page 8.5"x11"	3/4 page 8.5"x8.25"	Half page 8.5"x5.5"	Quarter page 4.25"x5.5"	N/A	N/A
Prominent Banner Placement in Exhibit Hall	Yes	Yes	Yes	N/A	N/A	N/A
Program Listing	100 word description	75 word description	75 word description	50 word description	25 word description	25 word description
Signage	Yes	Yes	Yes	Yes	N/A	N/A

 

Amenities Included With Your Paid Registration

 

Web Link for One Full Year	Logo Placement in Program
Pre/Post Conference Mailing List	Vendor Reception
Hyper-Link on Conference Registration Web Pages	Continental Breakfast
Participation in Training and Breakout Sessions	Break Refreshments for Your Personnel

 

A standard booth contains: Pipe and drape back and side walls, ID sign, 6' draped table, 2 side chairs, waste basket and one 120 volt outlet (if requested at time of registration). To enhance your booth further please click to view our Exhibitor Kit.

 

 

Early Bird Discount Exhibitor Booth Fee

Register and Pay Prior to February 15, 2020 – Booth Fee $925

After that date full rates apply

 

Don’t want to exhibit?

There are other ways to promote your company!

 

Other Promotional Opportunities:

 

Item	Cost
¼ page ad	$250
½ page ad	$500
Full page ad	$750
¼ page ad + promotional material in bags	$800
½ page ad + promotional material in bags	$1,000
Exhibit Hall NIGHT Reception Sponsor	$7,500
Exhibit Hall NIGHT Reception Partner Sponsor	$4,000
Exhibit Hall Morning Continental Breakfast	$3,500
Coffee/Beverage Break Sponsor	$1,500
Luncheon Sponsor	$10,000
Luncheon Partner Sponsor	$5,000
Conference Bags Sponsor (Exclusive Sponsor)	$3,500
Scholarship Sponsor	$1,000
Lanyards	$1,500
Contact us for other Promotional Opportunities	Email: Sponsors@njepa.org

 

Overview of Conference Schedule:

Date:	What:
May 4 - 8, 2020	Training Sessions
May 6 - 8, 2020	Breakout Sessions
May 6, 2020	Sponsor Evening Reception/Exhibits Open at 4:00 p.m.
May 7, 2020	Exhibit Hall Open All Day / Conference Lunch
May 7, 2020	Conference Awards Reception – 5:00 p.m. to 8:00 p.m.

 

Exhibitor Schedule:

Date	Time	What
May 6, 2020	8:00 AM to 4:30 PM	Exhibitor Set-Up
	4:30 PM to 7:30 PM	Exhibit Hall grand opening and reception
May 7, 2020	7:00 AM	Exhibit Hall opens and continental breakfast in the hall
	2:00 PM	Exhibit Hall closes; Vendors: no breakdown before 2:00 p.m.

 

Important Information:

• Booth spaces are limited and locations will be assigned on a first come, first served basis, after payment is received.
• Standard booth is 8’ x 10’ pipe and drape, and includes a 6’ draped table, two chairs, wastebasket, and carpet. Other ancillary services and supplies are subject to an additional charge.
• Outside space – 20’ x 20’ – Tables or chairs are provided on first-come-first-serve basis.
• If you are placing a display ad, your camera-ready artwork must be received no later than March 24, 2020. Format should be .jpg, .tif, or .eps.
• Your company description and logo must be received no later than March 24, 2020 for inclusion in the program. Information received after that date will not be included in the program.
• Payment is required, to reserve space. All payments must be received by April 1, 2020.
• Payment may be made using a check, Visa, MasterCard, or American Express.
• If paying by check, please make your check payable to the New Jersey Emergency Preparedness Association, by April 1, 2020, and mail to the following:
  
  New Jersey Emergency Preparedness Association
  PO Box 962
  Mays Landing, NJ 08330-0962

• Booth assignments will NOT be made until all payments are received.
• By registering for the NJEPA Conference and in exchange for the NJEPA providing you with convention services, you agree to pay NJEPA the fees, as listed in the above schedule, by April 1, 2020.