Welcome Sponsors and Exhibitors!
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The NJEPA annual conference would not be a success without our exhibitors and sponsors. Knowing this we strive to provide the best opportunities for those agencies, organizations and companies that support our program. We attempt to maximize the time of our exhibitors and sponsors with the emergency managers, first responders, elected officials, medical personnel and others who attend the yearly show. We also keep the fees as reasonable and competitive as possible to maximize the benefit for all while producing a quality program year after year.
For our 2021 Conference we have an outdoor exhibit space at our new venue! This is literally a chance to display products or equipment where the 'sky is the limit'. Become one of our first large displays as we keep building and moving the NJEPA into the future. Talk to our Team about this exciting opportunity.
Thank you in advance for your interest in supporting our conference! If you have any questions after reviewing this material please reach out to our Exhibit Hall Team and one of our team will get back to you as soon as they can. We are looking forward to seeing you at Harrah's Waterfront Conference Center in September!
2021 New Jersey Emergency Preparedness Conference
Exhibitor / Sponsorship Opportunities
Click to view the Inside and Outside Exhibit Area Layouts
Benefits: |
Charter Sponsor ($10,000) |
Major Sponsor ($7,500) |
Special Sponsor ($5,000) |
Sponsor ($1,500) |
Booth ($1,050) |
Outdoor exhibit space only ($1,125) |
Exhibit Booth |
3 Booths Premium Location |
2 Booths Premium Location |
2 Booths Premium Location |
1 Booth Premium Location |
8’ x 10’ |
20’ x 20’ |
Additional Fee for Outside Exhibit Area w/ Sponsor or Booth Purchase |
|
|
|
$900 |
$850 |
|
Registrations Included |
25 |
17 |
12 |
4 |
2 |
2 |
Additional Exhibit Hall Staff Fee Per Person |
$25 |
$25 |
$25 |
$25 |
$25 |
$25 |
Conference Luncheon and Awards Reception for each person attending Your Promotional Items Included in the Attendee Bag |
Yes |
Yes |
Yes |
N/A |
N/A |
N/A |
Display Ad in our Digital Program (full color) |
Full page 8.5"x11" |
3/4 page 8.5"x8.25" |
Half page 8.5"x5.5" |
Quarter page 4.25"x5.5" |
N/A |
N/A |
Prominent Banner Placement in Exhibit Hall |
Yes |
Yes |
Yes |
N/A |
N/A |
N/A |
Program Listing |
100 word description |
75 word description |
75 word description |
50 word description |
25 word description |
25 word description |
Signage |
Yes |
Yes |
Yes |
Yes |
N/A |
N/A |
Amenities Included With Your Paid Registration
Web Link for One Full Year |
Logo Placement in Program |
Pre/Post Conference Mailing List |
Vendor Reception |
Hyper-Link on Conference Registration Web Pages |
Continental Breakfast |
Participation in Training and Breakout Sessions |
Break Refreshments for Your Personnel |
A standard booth contains: Pipe and drape back and side walls, ID sign, 6' draped table, 2 side chairs, and a waste basket. To enhance your booth further please click to view our Exhibitor Kit. |
Early Bird Discount Exhibitor Booth Fee
Register and Pay Prior to February 15, 2021 – Booth Fee $925
After that date full rates apply
Don’t want to exhibit?
There are other ways to promote your company!
Other Promotional Opportunities:
Item |
Cost |
¼ page ad |
$250 |
½ page ad |
$500 |
Full page ad |
$750 |
¼ page ad + promotional material in bags |
$800 |
½ page ad + promotional material in bags |
$1,000 |
Exhibit Hall NIGHT Reception Sponsor |
$7,500 |
Exhibit Hall NIGHT Reception Partner Sponsor |
$4,000 |
Exhibit Hall Morning Continental Breakfast |
$3,500 |
Coffee/Beverage Break Sponsor |
$1,500 |
Luncheon Sponsor |
$10,000 |
Luncheon Partner Sponsor |
$5,000 |
Conference Bags Sponsor (Exclusive Sponsor) |
$3,500 |
Scholarship Sponsor |
$1,000 |
Lanyards |
$1,500 |
Contact us for other Promotional Opportunities |
Email: Sponsors@njepa.org |
Overview of Conference Schedule:
Date: |
What: |
September 19, 2021 | Welcome and Awards Reception 5:00 p.m. to 8:00 p.m. |
September 19-22, 2021 |
Training Sessions |
September 19-22, 2021 |
Breakout Sessions |
September 20, 2021 |
Sponsor Evening Reception /Exhibits Open at 4:00 p.m. |
September 21, 2021 |
Exhibit Hall Open All Day / Conference Lunch |
Exhibitor Schedule:
Date |
Time |
What |
September 20, 2021 |
8:00 AM to 4:30 PM |
Exhibitor Set-Up |
|
4:30 PM to 7:30 PM |
Exhibit Hall grand opening and reception |
September 21, 2021 |
7:00 AM |
Exhibit Hall opens and continental breakfast in the hall |
|
2:00 PM |
Exhibit Hall closes; Vendors: no breakdown before 2:00 p.m. |
Important Information:
- Booth spaces are limited and locations will be assigned on a first come, first served basis, after payment is received.
- Standard booth is 8’ x 10’ pipe and drape, and includes a 6’ draped table, two chairs, wastebasket, and carpet. Other ancillary services and supplies are subject to an additional charge.
- Electric is not included with the booth pricing. If electrical outlets are needed (phone, laptop, etc.), they will have to ordered through Vista/Encore.
- Outside space – 20’ x 20’ – No chairs or tables are provided.
- If you are placing a display ad, your camera-ready artwork must be received no later than March 1, 2021. Format should be .jpg, .tif, or .eps.
- Your company description and logo must be received no later than March 1, 2021 for inclusion in the digital program. Information received after that date will not be included in the program.
- Payment is required, to reserve space. All payments must be received by April 1, 2021.
- Payment may be made using a check, Visa, MasterCard, or American Express.
- If paying by check, please make your check payable to the New Jersey Emergency Preparedness Association, by April 1, 2021, and mail to the following:
New Jersey Emergency Preparedness Association
PO Box 962
Mays Landing, NJ 08330-0962 - Booth assignments will NOT be made until all payments are received.
- By registering for the NJEPA Conference and in exchange for the NJEPA providing you with convention services, you agree to pay NJEPA the fees, as listed in the above schedule, by April 1, 2021.